Operations Project Manager (VP of Marketing & Sales Right-Hand)

Role Overview

We’re hiring for an elite-level and highly competent Operations & Project Manager to act as the right-hand of the VP of Marketing and Sales at The Multifamily Media Network.

You will design and optimize systems, manage projects from concept to completion, implement automations, and ensure sponsor and partnership commitments are delivered on time and with excellence. This role blends operations management, CRM setup, workflow automation, marketing operations, and project management in one exciting, high-impact position.

If you’re a natural problem-solver who thrives on building order from chaos, love making processes smarter, and driving projects to completion — this role could be perfect for you!

The Multifamily Media Network’s Mission: “To educate and inspire multifamily professionals by delivering high-quality, timely, and actionable insights through innovative media, fostering growth and connection within the industry.”

Our Ideal Candidate

You are someone who’s naturally organized, proactive, and communicates professionally—someone the team can rely on to keep everything running smoothly behind the scenes.

This Role Is For You, if you’re someone who:

• Builds systems naturally and can set up tools and systems with ease. You enjoy making processes smoother and smarter.
• Turns complexity into clear, repeatable workflows.
• Thrives under pressure and stays calm when juggling multiple priorities.
• Communicates clearly, keeps projects on track without being micromanaged.
• Anticipates problems early, takes action fast, and finds ways to work smarter, not harder.
• Gets a kick out of checking things off the list — and making sure nothing gets missed.

Your Role & Responsibilities

Sales CRM & Workflow Management

• Design and maintain a clean CRM in Notion (or integrated tool) to track leads, prospects, signed sponsors, and fulfillment stages.
• Automate follow-ups and contract reminders to keep deals and deliverables moving.

Sponsor Deliverables Tracking

• Centralize sponsor agreements, entitlements, and due dates in one place.
• Track fulfillment of podcast appearances, newsletters, LinkedIn promos, and other deliverables.
• Implement automated alerts for due dates and usage limits.

Tool Integration & Automation

• Integrate Notion, Airtable, email marketing tools, and scheduling platforms.
• Audit and implement better workflow automations (Zapier, Notion Airtable automations) to reduce repetitive tasks.

Project Management & Operations

• Translate high-level goals into actionable project plans with owners and deadlines.
• Monitor timelines, flag risks, and keep priorities moving forward.

Content & Marketing Process Support

• Document and create SOPs for repeatable processes: Weekly newsletters, LinkedIn posts, and promotional content workflows.
• Coordinate with content creation, promo clip editing, and scheduling posts.

Expected Key Results (First 90 Days)

✅ Fully operational CRM integrated with sales-to-delivery workflows.
✅ Centralized deliverables tracker with automated alerts.
✅ Documented SOPs for recurring marketing and content tasks.
✅ 3–5 key automations in place to reduce manual workload.
✅ Weekly operational reports delivered to the team.

Qualifications We’re Looking For

To excel in this role, you must possess the following qualifications:

• 4+ years proven track record in operations management, project management, or marketing operations, experience in media and multifamily industry is a plus.
• Proven track records in building CRMs and implementing workflow automations (Notion, Airtable, Zapier, HubSpot, etc).
• Strong understanding of marketing operations and sponsor/partnership fulfillment.
• High level of organization, time management, and attention to detail.
• Strong written and verbal communication skills.
• Comfortable managing multiple projects in a fast-paced, high-growth environment.

Who This Role Is NOT For

To help us both save time and ensure this opportunity is the right fit, here’s who this role may not be ideal for:

• Those who need constant step-by-step instructions.
• People who avoid tech tools or resists learning new systems.
• Anyone who gets rattled and overwhelmed juggling multiple projects.
• Those who prefer repetitive, unchanging work.

We’re looking for someone who’s highly competent, proactive, and genuinely excited about taking ownership of a high-impact role at The Multifamily Media Network. If you’re someone who loves getting things done, cares about doing it right, and wants to be part of something long-term — you’re in the right place!

Why You’ll Love This Role

You’ll join a small but mighty team at The Multifamily Media Network where your expertise, ideas, and results will make a real difference every day.

• Be a true business partner – You’re not just “support,” you’ll play a central role in driving business success.
• Shape the way we work – Your systems and processes will directly influence the efficiency and scalability of the business.
• Work with purpose – Partner with a mission-driven team making a difference for our sponsors, partners, and audience.
• Work flexibility and autonomy – Fully remote role with autonomy to design your day-to-day workflow and execute on your results.
• High visibility & impact – Your results will be seen, valued, and celebrated.

Ready to Level Up Your Career?

Apply today and take the first step towards a fresh new chapter in your career, while working from home.

For best consideration, email your resume to careers@workfromph.com with a subject line: “Rockstar Hire” – Your Full Name. Connect with the WorkFromPH Team on LinkedIn and tell us why you’d be a great fit for this position.

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