Work From PH is helping Income Property Specialists find its next great hire!
We’re looking for a detail-oriented, reliable, and highly organized Virtual Assistant with a solid background in real estate administrative support and leasing coordination. You will play a crucial role in supporting day-to-day operations from managing property ads and lease renewals to helping with market surveys and performance reports across multiple properties.
This is more than just a support role. Your work will directly contribute to the success of a team that values efficiency, attention to detail, and proactive communication. This is an exciting opportunity for someone who thrives in a high-growth environment, has experience working with tools like Yardi and Apartments.com, and is passionate about supporting a team who is a trusted name in real estate investing, property management, and working with high-net worth individuals in profitability and asset management.
The Role: Leasing Virtual Assistant (VA)
You are an experienced Virtual Assistant who understands the real estate industry—especially leasing, marketing of rental units, and administrative support for property management. You work with minimal supervision, manage multiple tasks and deadlines with ease, and can follow existing processes while also improving them through better documentation and workflow optimization.
You are someone who’s naturally organized, proactive, and communicates professionally—someone the team can rely on to keep everything running smoothly behind the scenes.
Roles and Responsibilities
You will be responsible for the following objectives:
Marketing & Leasing Support
- Manage and supervise vacant property ads to ensure consistent visibility across platforms (Apartments.com, Zillow, Craigslist, Social Media)
- Monitor and confirm all vacant unit postings are current and accurate
- Assist in lease renewals and rent increase notices: ensure POS updates are completed in Yardi
- Check Yardi system to verify best practices are followed for all move-ins and move-outs across properties
- Order signage as needed (A-frames, banners, etc.)
Reporting & Scheduling
- Compile Weekly Unit Availability Reports every Monday, send drafts for approval, and dispatch final version by Tuesday 9:00 AM
- Prepare Weekly Performance Reports each Tuesday; send once approved by Wednesday 2:00 PM
- Communicate proactively to ensure on-time report completion and approval
Competitive Market Research and Surveys
- Conduct rental comp research: call buildings, gather market rental rates, and confirm data accuracy using tools like CoStar
- Update the Leasing Director about the rent info with market findings via email or schedule call meetings as needed
- Coordinate and complete Market Surveys by calling building managers (weekly or bi-weekly) based on client needs
Process Improvement & Documentation
- Create, update, and improve internal process documents and SOPs for better operational efficiency
- Maintain shared documents and records to ensure version control and accessibility
Expected Key Results
What success in this role looks like:
✅ Consistent, on-time submission of leasing, marketing, and performance reports
✅ Accurate and up-to-date online property listings
✅ Timely communication with property managers and the leasing director
✅ Clear documentation of all procedures and improvement of internal workflows
✅ Reliable comp and market data that supports strategic pricing decisions
Qualifications We’re Looking For
To excel in this role, you must possess the following qualifications:
- 4+ years of experience as a Virtual Assistant or Admin Support (real estate or property management industry highly preferred)
- Familiarity with property management tools like Yardi, Apartments.com, Zillow, and CoStar
- Strong English communication skills—written and verbal
- High level of organization, time management, and attention to detail
- Proficient with Google Workspace and online collaboration tools
- Comfortable conducting phone calls and surveys professionally
- Able to follow processes independently and suggest improvements
Who This Role Is NOT For
To help us both save time and ensure this opportunity is the right fit, here’s who this role may not be ideal for:
- If you’re not comfortable making professional calls to property managers or leasing offices to gather information
- If you’re unfamiliar with property management platforms like Yardi, Apartments.com, or Zillow (and not willing to learn)
- If you need constant supervision or step-by-step instructions to complete tasks
- If you’re uncomfortable working with structured deadlines and recurring weekly reports
- If you’re not confident handling detailed tasks like lease renewals, unit availability reports, and market surveys
- If you’re just looking for short-term work or aren’t available to work U.S. Pacific business hours
We’re looking for someone committed, proactive, and genuinely excited about being a reliable support partner to a growing real estate team. If you’re someone who loves getting things done, cares about doing it right, and wants to be part of something long-term—you’re who we’re looking for.
Why You’ll Love This Company
- Work closely with a reputable real estate firm with a long-standing track record of excellence
- Supportive and collaborative team culture
- Remote work flexibility with clear expectations and structure
- Opportunity to grow your skill set in real estate operations and leasing coordination
- Be part of a team that values your initiative, accuracy, and ownership
Level Up Your Career while Working From Home!
If you’ve got experience supporting real estate teams or working in a leasing or property admin role, and you’re ready to bring your talents to a company that truly appreciates strong remote support—you’re in the right place.
For best consideration, email us your resume to careers@workfromph.com with a subject line: “Meet Your Elite VA” – Your Full Name. Apply now and take the first step towards a new chapter in your career while working from home!
We’re excited to find someone who takes ownership, loves refining processes, and enjoys the kind of role where every checklist completed makes a big difference.
Not for you? Share this with a friend who’s ready for a career move.